Dornan are currently recruiting for a Document Controller to work as part of a Preconstruction team for a large Data Centre Client in Cork.
Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Europe and the UK. Dornan are involved in projects across many sectors such as Pharmaceutical, Power, Waste to Energy, Commercial, Data Centre and Petrochemical.
You will join a hard-working ambitious team, and you will benefit from a supportive culture, where your ideas and contributions will be recognised.
Roles and responsibilities:
- Responsible for coordinating multiple project documentation; records must be maintained, kept up-to-date and archived correctly.
- Preparation of reports and memorandums
- Keeping trackers up to date
- Update the Outgoing Instruction register, drawing register and Technical Submittal register whenever a technical submittal is uploaded or when Client has commented on one.
- Manage the RFI (Request for Information) register, uploading and monitoring of responses
- Examine documents, such as Technical Submittals, drawings, change orders, and specifications to verify completeness and accuracy of data.
- Ensure that all corporate documents are well checked and submitted on time prior to the document submission due date.
- Monitoring Client document platforms for updated information
- Uploading of Documentation to online Project platforms
- Meeting with Stakeholders Document controllers
- Meetings and Training with Subcontractors about Document Control Procedures
- Developing and maintaining project Engineering controls registers / Documentation
- Raising Purchase Orders, registering invoices
- Assist in composition and management of documentation related to Quality, Completion Packs, HSE
- Secretarial services as required, taking meeting minutes, filing, photocopying, managing mail, booking flights and accommodation, greeting visitors and registering them on arrival
- Dealing with staff queries and admin such as collating times sheets and forwarding to payroll to process, following up on payroll queries
- Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database
- Proactively manage meeting room allocation, and arrange lunches
Experience Required:
- At least 2 years’ experience in a similar role either with a main contractor or a subcontractor.
- Experience using G-suite of programs such as Google Sheets / Slides / Docs / G-Mail
- Candidates must be proficient in MS office suite, particularly Excel and Outlook
- Experience using systems such as BIM360 or Asite would be beneficial
- Experience with engineering drawings, tracking drawing revisions
Why Dornan?
- Dornan are a well-established company with a family feel and a down to earth team
- Dornan offer a clear progression path, always seeking opportunities to promote from within
- Dornan offer educational assistance and promote CPD
- Dornan promote collaboration through various team building, social and charity events
- Dornan are committed to employee wellbeing with our Employee Assistance Programme and an in-house Health & Wellbeing advisor